ISO 27701:2019 aims to enhance the existing Information Security Management System (ISMS) with additional requirements to establish, implement, maintain, and continually improve a Privacy Information Management System (PIMS).

ISO 27701: 2019 strengthens an organization’s existing Information Security Management System. It outlines a framework for the effective management of the personal data of its customers and associates and compliance with legal and regulatory requirements, such as G.P. .D., to reduce the risk of breach of this data.

Organizations manage a large volume of personal data daily. The management of personal data takes place in a world that is becoming increasingly vulnerable to malicious activity and must comply with regulatory and legal requirements. For this reason, it results in increased security requirements for the protection of personal data and the organizations’ compliance with the respective legal requirements and regulations.

ISO 27701: 2019 concerns organizations that have been certified or are about to be certified with ISO / IEC 27001: 2013.

Why is ISO 27701: 2019 crucial for organizations?

Implementing a Personal Data Security Management System is an effective tool for any organization that strives to comply with the General Data Protection Regulation requirements. It is worth noting the presence of a table in one of the annexes of the standard ISO 27701: 2019. In this table, the provisions of this standard are in exact parallel with the articles of the GDPR.

With the implementation of a Privacy Information Management System and possibly its certification, the Data Protection Officers (DPOs) of the Organizations will be able to provide the necessary evidence to assure each interested party that the applicable data protection requirements are on point.


Through ISO 27701: 2019, we have the following achievements:

  • Finding and analyzing the risks related to personal data.
  • Design and implement appropriate measures and procedures for managing risks associated with personal data.
  • Continuous monitoring of the performance of standards and policies concerning personal data.
  • Protection of personal data.
  • Creating relationships of trust with customers and stakeholders of the Organizations.
  • Gaining a competitive advantage.

The Privacy Information Management System affects all Organizations. It includes instructions, procedures, and policies for staff and their stakeholders.

ISO 27701:2019: f society’s method

f society can help its clients develop, certify and maintain their own Privacy Information Management System.

f society follows the method described below:

1.Defining the procedures, instructions, and policies of the Privacy Information Management System

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The Privacy Information Management System

ISO 27701: 2019 does not provide a list of necessary procedures that an organization must include in its Privacy Information Management System. f society helps Organizations determine the appropriate list of guidelines for their System.

In addition, f society assists in defining and implementing appropriate guidelines and policies for the Privacy Information Management System implemented by the Organizations.

2. Assignment of roles and responsibilities

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f society assists in assigning appropriate roles and responsibilities for each process.

Its Client Organizations should focus on adopting the procedures. The interdependencies and interactions between sections get particular attention. Through them is achieved:


Involvement of employees in the creation of the Privacy Information Management System.
Training individuals to understand their roles and responsibilities concerning the basic procedures and policies of the Privacy Information Management System.
Providing documented information to support the operation of the procedures and confirm proper function.

3. Identify the risks and plan measures to address them.

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Preventive action is an essential component of personal data security. Organizations need to recognize their risks and take appropriate action to address them.

f society assists in identifying risks and designing and implementing appropriate measures to address or mitigate them. Therefore, this means systematically monitoring and measuring the performance of standards and procedures.

4. Design and Development of a Privacy Information Management System

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f society undertakes the design and development of its clients’ organizations’ Privacy Information Management System. This procedure includes:


Configuration of the Personal Data Security Management Manual.
The Creation of Guidelines, Procedures, and Policies for staff.
Update the relevant forms and documents, which will facilitate the implementation of the foreseen processes and procedures of the Information Security Management System.


5. Internal Inspection

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As part of its services, f society assists its Customer Organizations in conducting the Internal Audit of the Privacy Information Management System. This assist includes all areas required by the international standard ISO 27701:2019.

Indicative:
Re-checking the implementation of sections of the Privacy Information Management Manual.
Re-checking the operation of Processes and Procedures of a Privacy Information Management System.
Recording of Deviations, Non-Compliances, Opportunities for Improvement according to the international standard ISO 27701:2019.

For the conduct of the Internal Audit, the instructions set by the International Standard ISO: 19011 are in process.


6. Support during the Certification process

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f society is committed to supporting its Client Organizations in an accredited certification body’s certification process. More specifically:

f society undertakes the execution of corrective actions and the identification of weaknesses in the effective implementation of the Privacy Information Management System. This execution goes into action before the audit by the Accredited Certification Body.
In case of remarks – non-compliances from the accredited Certification Body during the certification inspection process, f society undertakes to take the necessary corrective actions.

7. Subsequent support of Privacy Information Management System

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After the successful completion of the certification of its Client Organization, f society undertakes, by agreement, the subsequent support of the Privacy Information Management System.

Particularly:
Monitoring the proper implementation and operation of the Privacy Information Management System.
Preparation and support of its Client Organizations during the Surveillance Inspection.
Preparation and support of its Client Organizations during the Reconfirmation Inspection.

Why should you choose f society?

f society helps you:

In the development of your Organization.

Improving The Privacy Information Management System.

To increase the productivity and efficiency of your Organization.

To develop a secure work environment.

f society’s assets

f society’s primary advantage is its commitment to the continuous satisfaction of the needs of its clients at all stages of a project. This commitment occurs both during and in support after the project’s completion.

f society, through its services, provides economically viable solutions, readily accepted and applicable, that work.

f society’s suggestions may include:

a solution to a problem of its customers,

a series of actions,

or just an idea!

f society offers solutions that strengthen your organization and its staff, always within the framework of a strict personal code of ethics that characterizes it.

Want to know how f society’s services for the Design and Development of ISO 27701:2019 can transform your Organization or Company?

Fill out the form below to contact us and get valid information on how you can develop and manage your Privacy Information Management System.